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Filecamp, Islandora, Portfolio, ResourceSpace

Side by side on what we have verified on each vendor’s own pages. Where a fact was not checked, the table says so rather than leaving a blank that reads as “no”.

What decides it · Runs on your own servers

If the files genuinely cannot leave your infrastructure, this is not a close race — the platforms marked No below should not be on the call at all.

Filecamp

No

Islandora

Yes

Portfolio

Yes

ResourceSpace

Yes

Everything else

Filecamp
Islandora
Portfolio
ResourceSpace
Verdict
A team file library billed as a flat monthly fee with unlimited users, aimed at organisations where most people only need to download an approved file a few times a month.
An open-source, community-governed digital repository platform on Drupal, for libraries, archives, and museums to manage digital collections.
An on-premise DAM known for deep metadata and search, for existing Portfolio users who size and maintain their own server, now under Axle AI ownership after a March 2026 acquisition.
An open-licence, self-hosted DAM for teams with in-house server admin capability, trading a free licence for the time to run upgrades, tune dependencies and troubleshoot it themselves.
Price published
Yes
No
No
No
Billed on
Flat price per account — users are not a billing unit
No published price on islandora.ca — the core software is free open source ("free to use and always will be"). Paid options are hosting/installation/migration/support/training contracts sold by independent third-party service providers listed on islandora.ca/service-providers (e.g. Born-Digital, discoverygarden); islandora.ca itself does not publish their rates or billing units.
Quoted per customer; the licensing model was preserved through the change of owner
Self-hosted: no licence fee. Hosted: a user ceiling per tier
Deployment
Cloud
On-premise, Cloud
On-premise
Cloud, On-premise
Free plan
No
No
No
Yes
Free trial
Yes
No
No
No
Transparency index
70%
Not checked
25%
60%
Most common complaint
Storage ceilings are modest next to enterprise platforms, so large video libraries outgrow the tiers quickly
Not checked
It changed hands in March 2026, so anything written before that date describes it as an Extensis product
The free route is genuinely free of licence fees but moves hosting, upgrades and support onto you

“Not checked” means exactly that: we have not verified it, not that the platform lacks it. Every other value was read off the vendor’s own pages on the date shown on each platform page.

What to ask on the demo

One question per platform, drawn from what actually goes wrong with it — not a generic checklist. Vendors run the demo; this hands the agenda back to you.

Filecamp Storage ceilings are modest next to enterprise platforms, so large video libraries outgrow the tiers quickly — ask them to answer this in writing before the trial.
Portfolio It changed hands in March 2026, so anything written before that date describes it as an Extensis product — ask them to answer this in writing before the trial.
ResourceSpace The free route is genuinely free of licence fees but moves hosting, upgrades and support onto you — ask them to answer this in writing before the trial.

No email required — the page prints as it stands.